Work with us: Part-time Administrator

We are  looking for a part-time Admnistrator to assist with a variety of tasks on a casual basis. Based in South London, we are one of the leading artistic, educational and carnival production companies locally. The company runs an arts-orientated community centre based in the heart of Loughborough Junction, Brixton: C.A.F.E – Carnival-Arts-For-Everyone. C.A.F.E. is an imaginative and creative space that is a meeting point for south London’s arts and crafts community. We offer a range of carnival, food, arts and craft workshops and activities as well as hiring our spaces for private, corporate and community events.

Administrator Role: Administrative tasks related to the management of the company

Reporting to: Ray Mahabir, Artistic Director (Line Manager)

Responsibilities: Managing and overseeing the production and delivery of the company’s programme of projects and administration on a day to day basis.

Job Type: Casual 1-2 days a week

Salary: £10- £15 depending on experience

Closes: 13th May 2017, Interviews on 17th May, Start date 23rd May

To Apply: Send your CV and a Covering Letter outlining why you are suitable for the role to admin@sunshineiarts.co.uk

Objectives:

  • To provide an administrative service to support the artistic work of the company and effectively manage all aspects of the company’s administration and financial operations.
  • To facilitate communication for the company both internally and externally.
  • To assist in marketing and publicity matters: preparing and distributing project information
  1. Company Administration:
  • Ensure that the company delivers all of its Arts Council England funding objectives and reports this accordingly.
  • Day-to-day office administration (filing, ordering and upkeep of stationery/ other supplies) and responding to general enquires via phone, post and email.
  • To ensure filing and records are kept tidy and in place by managing our ‘to-do’ system.
  • Attend meetings and take minutes/provide hospitality as required, including board meetings.
  • Establish and maintain an appropriate company databases (within the parameters of the Data Protection Act).
  • Maintain and update company policies and procedures, the Company Manual and Business Plans.
  • Write reports and prepare budgets /management accounts for existing funding partners as and when requested.
  • Maintain a regularly updated Sunshine International Arts website, social networking sites; Facebook, Twitter, Linked In and Vimeo.
  • Any other ad hoc duties requested by the company.
  1. Project Management:
  • To effectively manage Sunshine International Arts programme of projects and oversee the production, delivery and evaluation of each project. Assist in undertaking research relating to current and upcoming projects.
  • Prepare large and small scale funding applications.
  • If necessary to represent the company at workshops and other projects.
  • To assist the Artistic Director with larger projects’ logistics, booking equipment and personnel, assisting with preparations leading up to a carnival event / project.
  • To assist S,i.A’s team on site at events / performances.
  • Report to the Artistic Director on opportunities and requests for engagement.
  • Broker new partnerships and nurture relationships with ongoing project partners.
  1. General:
  • To work within and have a commitment to developing Equal Opportunities in all areas of company practice.
  • To support The Artistic Director and Centre Manager as required
  • Recruit and manage volunteers, ensuring they work to the expected standards at all times.

Person Specification, essential skills, qualities and experience:

  • Experience in working in administration
  • Experience of responsibility for a working environment
  • Proven interest in the arts/ carnival/ festivals
  • Excellent communication skills including email writing and telephone
  • Excellent attention to detail ability to work independently and be self-motivated
  • Computer literate especially with Word, Excel and email
  • Comfortable with being thrown in ‘at the deep end’. The company firmly believes that the best way to learn is by doing
  • Knowledge of Social Media
  • Understanding of fundraising
  • Willingness to work flexibly
  • An ability to prioritise tasks
  • Flexibility and a good sense of humour

Desirable skills:

  • Experience in administration of an arts organisation
  • Previous experience of the arts /carnival arts
  • Knowledge of the inner workings of Arts Council England and other funders

 

Sunshine International Arts is an equal opportunities employer, who is actively seeking to employ people currently under-represented in the creative and cultural sector. This includes young people, ethnic minorities and people with disabilities.

 

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